Legal RM Job Posting – Columbus, OH

Vision Search Partners, LLC –  Records Management & Information Governance Recruiting

If you know someone that might be interested please have them contact Beth Hynes confidentially at 262-361-4912 or bhynes@mrivision.com

___________________________________________________________

 Records Manager –  Columbus, OH

 Primary Responsibilities:

Creating policies, procedures, and standards and ensure they are being followed in all offices.

Managing the process of creation and tracking all ingoing and outgoing legal files in support of client needs through use of IRM (records management) software.

Working to create process and procedures to move towards a reduced paper operation/environment.

Managing and continual updating of the records retention policy.

Gathering, sorting and preparing legal documents for filing, creating computerized indexes of pleadings and discovery documents, and closing case files for offsite storage.

Investigate and resolve user complaints as well as facilitate solutions.

Accomplishing organizational goals by accepting ownership for accomplishing new and different requests; explore opportunities to add value to job accomplishments.

Providing excellent customer service to all levels within a client environment.

Coaching and developing records staff.

Handling day to day operations of budget management, employee and training development.

Involvement in local ARMA chapter to stay up to date on current trends in the RIM field.

Primary Requirements:
 Bachelor’s Degree preferred

2+ years’ experience in a supervisory/manger position at a law firm or legal service provider

Experience with Records Management software (IRM, LegalKEY, FileSurf)

Previous experience with software conversions a plus

Experience with managing electronic records

Excellent customer service skills

Ability to work in a fast paced and changing environment

Ability to Travel to regional offices

Strong attention to detail

Ability to analyze and offer solutions.

Involvement in ARMA is preferred

May 10, 2016 Meeting Notice

Records Management in the News

Think poor record keeping practices can only result in court sanctions and fines? Think again. Using recent stories of actual companies in the news, Certified Record Manager Martin Susuc will highlight the real life consequences of poor records management. Stories will range from the withholding of millions of dollars in tax refunds to wrongful & unintended births. Mr. Susec will break down the stories, identify and analyze the records retention issues and standards at play and highlight where the companies went wrong.
Speaker’s Bio: Martin Susec, CRM, works within the Discovery Management Unit (DMU) of the Litigation Practice Group (LPG) of Nationwide where he advises and supports fellow attorneys and business units, including the Records & Information Management Unit (RIM), on the proper management of information within the enterprise.  In that capacity, he handles a variety of electronic discovery and information management matters and proactively assists in reducing corporate litigation costs and risks.  Martin researches and consults on new and proposed laws, standards, or regulatory trends within the field of information management and also identifies risks presented by proposed actions of the business.  Upon request, Martin also advises, drafts, and negotiates agreements between Nationwide and its vendors regarding information management.

Mr. Susec graduated from The Ohio State University College of Business with a Bachelor’s degree in Marketing and International Business, and the University of  Akron School of Law and College of Business (MBA) . After law school, Martin worked for ten years at the Ohio Attorney General’s Office where he specialized in public records law.

$15 members, $20 nonmembers, $10 students

Location:  Cincinnati Insurance Company, 6200 S. Gilmore Rd, Fairfield OH Directions:  North 75 to West 275 to Fairfield/Forest Park exit 39, pass Cincinnati Mall, Cincinnati Insurance Company is on same side as mall.

11:15 -11:30 Registration

11:30 – Noon Lunch

Noon – Presentation

Register via email to Denise Witzgall denise_witzgall@cinfin.com by Friday May 6th.

Note:  If you register and need to cancel, please do so by Monday, May 9th.  If you do not cancel by that date, you are responsible for the meeting fee to cover the lunch order.

The board will meet immediately following the presentation and all members are welcome to attend.

Public Event Paper Shred & Electronic Recycling Drop Off

RAIN OR SHINE

Sponsored by: Greater Cincinnati Chapter of ARMA

Mobile paper shredding services provided by: Shred-it

Electronics destruction/recycling services provided by: Cohen Electronics Recycling

No charges except for: CRT (tube) Monitors – $10.00,Tube Televisions – 28” or larger $30.00, 27” or smaller $20.00

WHEN: SATURDAY APRIL 30, 2016

TIME: 10:00 a.m. to 12:00 p.m.

LOCATION: Cincinnati Financial Corporation, 6200 South Gilmore Rd., Fairfield, Ohio 45014

DIRECTIONS:   From I-71 and I-75- Take exit for I-275 westbound to exit 39, Fairfield/Forest Park. Cincinnati Mills will be on the right side. Pass the mall Cincinnati Financial Corporation is the tallest building on same side of mall. Go past Cincinnati Financial Corporation to signal light at Mack and Gilmore. Turn right at light onto Mack. Turn right into parking lot at next two entrances. Follow the signs to the garage.

 

ARMA International is a not-for-profit professional association and the authority on managing records and information.  The Greater Cincinnati chapter serves the tri-state area, with members from corporate, government, service, and information industry entities.                      

April 12, 2016 Meeting

Information Governance and e-Mail (A case Study)

While e-mail is just a single medium in the world of IG, it’s often the one that is the most cumbersome, voluminous, most used, and most requested during a litigation or investigation.   This session will be dedicated to e-mail and the decisions an organization has to make either when launching a new system or when thinking about how to improve IG in an existing e-mail system.  James will share his experience implementing a e-mail system as well as cover the top 3 hot topics in e-mail .

 Speaker’s Bio: James Zimmerlin, CRM, CA is the Manager of Records and Information Management at Care Source in Dayton, OH.  Care Source  is a leading nonprofit managed healthcare company which has been meeting the needs of health care consumers for more than 25 years.  Before CareSource, James worked in both Records and Archives for Warren County, OH.   James is both a Certified Archivist and a Certified Records Manager and brings real-life experience to this discussion.

$15 members,   $20 nonmembers , $10 students

Location:  Cincinnati Insurance Company, 6200 S. Gilmore Rd, Fairfield OH Directions:  North 75 to West 275 to Fairfield/Forest Park exit 39, pass Cincinnati Mall, Cincinnati Insurance Company is on same side as mall.

11:15 -11:30 Registration

11:30 – Noon Lunch

Noon – Presentation

Register via email to Denise Witzgall   denise_witzgall@cinfin.com  by Friday April 8th.

Note:  If you register and need to cancel, please do so by Monday, April 11th.  If you do not cancel by that date, you are responsible for the meeting fee to cover the lunch order.

The board will meet immediately following the presentation and all members are welcome to attend.

 

March 8, 2016 Meeting

Information Governance and Security

When we say “Security” in Information Governance, what do we mean?

Data breaches top the list of concerns for a majority of businesses.  More security is often cited as the solution.  But what is security?  This presentation revolves around a review of the 2015 Federal Trade Commission’s (FTC’s)  “Start with Security:  A Guide to Business and the 10 areas covered under this moniker of security.”  Come discover how “security” is a major cornerstone of Information Governance, and how it closely relates to another IG pillar, Privacy.

Speaker’s Bio:

Lisa J. Berry-Tayman, Sr. Privacy and Information Governance Advisor

Lisa has almost two decades of experience assisting organizations in information governance and management, privacy, security, and e-discovery.  She speaks on these topics at corporate, legal, governmental and university events in the US and Canada.    Lisa is a Certified Privacy Professional (CIPP/US and CIPP/C), a Certified Information Privacy Manager (CIPM) and a Certified Information Privacy Technologist (CIPT).  She is a former practicing attorney and former assistant attorney general in the State of Missouri.  Her educational achievements include a Juris Doctorate with distinction from Mississippi College School of Law, and a Bachelor’s degree and graduation from the Honors Program at Ball State University, where she studied criminal justice and criminology.

Location:  Cincinnati Insurance Company, 6200 S. Gilmore Rd, Fairfield OH

Directions:  North 75 to West 275 to Fairfield/Forest Park exit 39, pass Cincinnati Mall, Cincinnati Insurance Company is on same side as mall.

11:15 -11:30 Registration

11:30 – Noon Lunch

Noon – Presentation

Register via email to Denise Witzgall denise_witzgall@cinfin.com by Friday March 4th

Note:  If you register and need to cancel, please do so by Monday, March 7th.  If you do not cancel by that date, you are responsible for the meeting fee to cover the lunch order.

The board will meet immediately following the presentation and all members are welcome to attend.

Ronald McDonald House – Dinner

ARMA Members,

As you know, each year we do something to support our charity the Ronald McDonald House. Come join us this year in serving dinner to the house guests and their families. We will serve pizza, pop and cookies for desert. It’s simple, you place the pizza and cookies on the plates and put ice in the cups then place it all on the counter for the guest and families to pick up at their convenience. This small gesture goes a long way to help make their lives a little easier.  If you are interested in helping serve this year contact Debi_Baker@cinfin.com.

 

Where:    Ronald McDonald House Greater Cincinnati

                  350 Erkenbrecher Avenue

                  Cincinnati, Ohio 45229

When:     Wednesday, March 16th, 2016

Time:        Dinner is served from 6:00 p.m. – 8:00 p.m.

                   (Be there by 5:30 p.m.)

 

 

 

February 9, 2016 Meeting

 

Information Governance and Outsourcing/Consulting

Service Models

Driven by information security requirements, eDiscovery costs, as well as government regulations, organizations are seeking guidance and turning to outsourcing organizations, law firms and IG consultants for strategic approaches to managing their information. IG outsourcing or consulting provides an opportunity to assist and further direct and grow information governance initiatives within organizations without them having to add capital. What are the risks of this type of work?  What services should be considered to be outsourced?  What can consultants provide that technology solutions alone do not, and what benefits come from this type of client/service relationship? Selecting the right business partners and IG Consultants for the right tasks is crucial.  Samantha will present how to balance organization needs and resources.

 Speaker’s Bio: Samantha Lofton is the chief risk and information governance officer at Ice Miller law firm. She is responsible for the Firm’s information governance program, oversees information asset issues relating to risk management: compliance/privacy/IT security; practice support; litigation support/electronic data discovery; knowledge/library services; records/information management; retention; docketing; new business intake/conflicts; imaging and electronically stored information initiatives and best practices. Samantha has over 20 years experience in information management. Prior to joining Ice Miller, she held the office of firm-wide records information and compliance manager for Greenebaum Doll and McDonald, a large law firm based in Louisville, Ky. While there she implemented a firm-wide records and information management program and lent her knowledge on records and information management to clients on an as-needed basis and served as a key member of the following teams: Enterprise Records and Information Management; Technology; Electronic Discovery Law and Information Management; HITECH Compliance; and Knowledge Management. Before joining Greenebaum, Samantha was a lead records management technician for ClinTrials Research Inc., a clinical research organization based in Durham, N.C.

$15 members,   $20 nonmembers,  $10 students

Location:  Cincinnati Insurance Company, 6200 S. Gilmore Rd, Fairfield OH

Directions:  North 75 to West 275 to Fairfield/Forest Park exit 39, pass Cincinnati Mall, Cincinnati Insurance Company is on same side as mall.

11:15 -11:30 Registration

11:30 – Noon Lunch

Noon – Presentation

Register via email to Denise Witzgall denise_witzgall@cinfin.com by Friday February 5th.

Note:  If you register and need to cancel, please do so by Monday, February 8thth.  If you do not cancel by that date, you are responsible for the meeting fee to cover the lunch order.

The board will meet immediately following the presentation and all members are welcome to attend.

Upcoming meetings:

March 8th – Hot topics in Information Security – Lisa Berry Tayman

 

Jan 12, 2016 Meeting Notice

The Internet of Things – Hype or Hazard

   ****   NOTE THE EARLY START TIME !!    ****

We will participate in ARMA’s Virtual Training during our meeting and learning from one of the highest rated session at the 2015 Conference!

10:45 – 11:15 –  Arrival and Check-in

11:00 -11:30 – Virtual Expo Hall –  Feith, IBM, Iron Mountain  (Lunch)

11:30-12:30– The Internet of Things, Hype or Hazard.  The Internet of Things, (IoT) refers to a network of physical objects with Internet connectivity; the “things” communicate with one another. This session explores the IoT, its relationship to RIM and IG, and how your organization can prepare for and manage both the threats and opportunities it presents.

Upon completing this seminar, you will be able to:

  1. Describe the concept and nature of the IoT
  2. Identify threats and opportunities the IoT may present to an organization
  3. Engage with stakeholders in discussion about how to best mitigate IoT-related threats

Facilitator Bio: Julie J. Colgan, IGP, CRM is head of information governance solutions for Nuix and past president of ARMA International. Colgan brings more than 15 years of experience as a records and information management practitioner and advisor, and is a respected thought leader in information governance. Colgan’s current passion revolves around developing technology solutions that fit today’s and tomorrow’s information and business realities.

$15 members,  $20 nonmembers,  $10 students

Location:  Cincinnati Insurance Company, 6200 S. Gilmore Rd, Fairfield OH Directions:  North 75 to West 275 to Fairfield/Forest Park exit 39, pass Cincinnati Mall, Cincinnati Insurance Company is on same side as mall.

Register via email to Denise Witzgall denise_witzgall@cinfin.com by Friday January  8th.

Note:  If you register and need to cancel, please do so by Monday, January 11th.  If you do not cancel by that date, you are responsible for the meeting fee to cover the lunch order.

The board will meet immediately following the presentation and all members are welcome to attend.

Upcoming meetings:

February 9th – What can/should be outsourced in Information Governance – Samantha Lofton

March 8th – Hot topics in Information Security – Lisa Berry Tayman

Using iRISK to track information governance requirements in IT Systems

At our October meeting Randy Moeller, Records Manager at P&G, introduced us to iRISK, a multipoint assessment tool P&G created to help them ensure that information governance requirements are met during new software launches and system upgrades. Randy has shared with us his presentation as well as a Risk Assessment tool that can be customized to your unique situation.

Presentation (PowerPoint) – Managing Compliance Early

Risk Assessment (Excel) – Risk_Assessment